Who's Who at UBU

 

View by department:

• Full-time Elected Officers
• Senior Management
• Activities & Participation (Do It! Hub)
• Advice & Representation (Just Ask Centre)
• Finance & Administration
• Marketing & Communications
• Room Bookings & Technical Support
• Social & Events (Gigs, bars, coffee shop)

 

Full-time Elected Officers

• President: Gus Baker
• Vice President Activities: Chris Ruff
• Vice President Community: Max Wakefield
• Vice President Education: Josh Alford
• Vice President Welfare & Equality: Sophie Bennett
• Vice President Sport & Health: Dom Oliver

 

Senior Management

 

Chief Executive: Samantha Budd

• Phone: 0117 954 5860
• Email: samantha.budd@bristol.ac.uk
• I am responsible for managing the business/charity and am responsible to the Board of Trustees for ensuring that they have sufficient information and understanding of the issues and options available to them in order to undertake their responsibilities effectively. The role involves setting and monitoring a robust performance framework that ensures that UBU is able to deliver against its mission, vision and values.

Director of Membership & Democratic Engagement: Scott Farmer

• Phone: 0117 331 3510
• Email: scott.farmer@bristol.ac.uk
• I joined UBU in August 2009, having joined from NUS, and have been leading the set-up of our membership facing services in Just Ask and Do It. I support the Chief Executive, Trustee's and Sabbatical Officers in leading the delivery of those services and key projects such as Health & Safety, Freshers, Officer Induction/Handover, Student Leadership, AGM and Elections.

Director of Finance & Resources: Linda Keeble

• Phone: 0117 954 5786
• Email: linda.keeble@bristol.ac.uk
• I am responsible for ensuring that the Union manages its funds in such a way as to provide for a continuous flow of transactions and activity to pursue our charitable objectives. If you want to know if we have complied with our legal requirements or if we are a going concern then I’m the person but if you want to know where your invoice is in the system or what is your club or society balance then you will need to speak to someone else in the accounts team or in the Do It hub. One of my main functions is to report on the amalgamation of all the transactions that are processed for the Union and report to the trustee board (and consequently the membership) that UBU is in a solvent position.

Director of Operation & Development: Ben Pilling

• Phone: 0117 331 3538
• Email: ben.pilling@bristol.ac.uk
• I joined UBU in August 2009, from the University. I support UBU's Chief Executive, Trustee's and Officers as the senior manager responsible for the building, the refurbishment, UBU venues, the social and events programme, performance spaces, student facilities and student activities in the building, the food and bevarage offer, room hire and conferencing, technical and event management, income diversification and fundraising strategy, and SUEI.

Executive Support

 

Executive Administrator: Suzanne Doyle

• Phone: 0117 954 5861
• Email: suzanne.doyle@bristol.ac.uk

• I joined UBU in October 2011 (so fairly new to the organisation) though not new to Students' Unions as I was the Student Support Officer Sabbatical for 2 years when I was at University. Whilst studying I was also the Bar Supervisor and ran the Freshers Fair and advertising for the Union and ran the entertainment on my campus.  My role here at UBU is to support the Senior Management Team and Sabbatical Officers and support and manage the Trustee Board of the Union. I help with various projects including the annual Impact Report, Union Awards, SUEI, Strategy, Stakeholder database and Sabbatical Handover. I also help to co-ordinate the Union as a whole whether that be keeping staff contacts up to date or making sure all documents are in the right place so everyone is use the most up to date and correct copy!

 

Activities & Participation (Do It! Hub)

 

Activities & Participation Manager: Clare Prosser

• Phone: 0117 331 3509
• Email: clare.prosser@bristol.ac.uk

• I'm based in the Do it Hub - the home of student activities at UBU - along with my hardworking team who are here to help students get the most from their time at Bristol. As Activities & Participation Manager I'm responsible for managing the day to day operations of our sport clubs, societies, volunteering and charity fundraising (RAG).

Community Engagement Coordinator: Rachel Miller

• Phone: 0117 954 5768
• Email: rachel.miller@bristol.ac.uk

• As Community Engagement Coordinator I liaise with charitable and community organisations to develop links between students and the wider Bristol community. I support students interested in setting up new community projects, oversee the funding, health and safety and training for community volunteering and fundraising activities and work with the Community sabbatical officer on community initiatives together with UWE, Safer Bristol, Bristol City Council and the accommodation office.

Sports Development Coordinator: Kelly Howard

• Phone: 0117 954 5875
• Email: kelly.howard@bristol.ac.uk

• Hi, my name is Kelly and I am the Sports Administrator at UBU. If you have any questions regarding sports clubs or teams then please get in touch and I'll try to answer your questions. I am also the main contact for anything regarding BUCS so if you need to get in touch regarding this then please e-mail, give me a call, or drop into the office any time! I try to get to fixtures on a Wednesday either at Coombe Dingle or over at SEH to support the home teams so may see you there!

Sports Participation Coordinator: Ted Wilkes

• Phone: 0117 954 5866
• Email: ted.wilkes@bristol.ac.uk

• I run the Sport England funded Active Universities project 'UBUACTIVE' and look after the Intramural programme here at Bristol. Any questions about getting involved in casual recreational sport and activity should come to me.

Student Activities Administrator: Amy Butlin

• Phone: 0117 954 5865
• Email: amy.butlin@bristol.ac.uk

• I am responsible for administrative support for student activities, and in particular societies.I work with the Activities Vice President to provide support and advice to societies, and coordinate transport bookings for societies and non-BUCS sports trips.

Student Fundraising Coordinator: James McDonald (Donald)

• Phone: 0117 954 5879
• Email: rag-ubu@bristol.ac.uk

• I am the RAG Coordinator, I am in charge of RAG development at UBU. RAG is Raising And Giving, the fundraising arm of UBU. I manage the executive committee and boss them about :D Each year RAG donates over £100,000 to local, national and international charities.

Student Volunteering Coordinator: Georgina Cove

• Phone: 0117 954 5888
• Email: ubu-volunteering@bristol.ac.uk

• As Student Volunteering Coordinator, I'm the first point of contact for anyone interested in volunteering whilst at Bristol. I support students to find an opportunity which suits them, deliver training to new and existing volunteers and administer the registration of our volunteers. We have over 30 student-led volunteering projects at UBU and I support the volunteers in the day to day running of these. I work with the Volunteering Executive Committee to organise one-off volunteering events and also promote opportunities to volunteer through local charities and organisations.

 

Advice & Representation (Just Ask Centre)

 

Education & Representation Manager: Ryan Bird

• Phone: 0117 331 3503
• Email: ryan.bird@bristol.ac.uk

• My role involves managing the JustAsk service, coordinating the student officer and permanent staff team to ensure breadth, continuity and development of the service. I lead on the forward planning for the service and its promotion. I also work with University staff to develop stronger links in order to maximise the quality and promotion of student advice and representation.

Student Representation Coordinator: James Houston

• Phone: 0117 331 3516
• Email: james.houston@bristol.ac.uk

• I am responsible for developing and supporting student representatives in all courses across the University. My role is to coordinate training, development, networking and feedback opportunities for reps. I head up the support for both student representatives and staff responsible for representatives within their departments.

Just Ask Adviser: Graham Petch

• Phone: 0117 331 3541
• Email: graham.petch@bristol.ac.uk

• My role is to support students in lots of ways: from appealing against decisions made by the University, to claiming refunds from shops in town. If you have any problems, issues or queries during your time at Bristol, you can call, email or come in and see me! As well as one-on-one advice and support for students, I also run the Just Ask study skills workshops.

Just Ask Adviser: Katy Gullon

• Phone: 0117 331 3511
• Email: katy.gullon@bristol.ac.uk

• My role is to support students in lots of ways: from appealing against decisions made by the University, to claiming refunds from shops in town. If you have any problems, issues or queries during your time at Bristol, you can call, email or come in and see me! As well as one-on-one advice and support for students, I also run the Find Your Feet scheme and our student-led support groups.

Democracy Intern: Ed Gavaghan

• Phone: 0117 331 3507
• Email: ed.gavaghan@bristol.ac.uk

• I am responsible for supporting and enhancing democracy at the Students' Union. My role is to coordinate the Students' Council, Union elections and the Annual General Meeting. I support the Union officers with democratic events and help ensure broad and diverse engagement with our membership.

Info Point Coordinator: Lou Birbeck

• Phone: 0117 331 8263
• Email: lou.birbeck@bristol.ac.uk

• My name is Lou Birbeck and I have worked for UBU since 2002. My current role is as Information Co-Ordinator for the Information Point based on Tyndalls Avenue. I have previously worked in Student Sport, been Administrator for Activities and Societies and had the tedious job of booking minibus for the many student trips! Having been around the Student Union for a decade Im full of useless..I mean useful student Union Information. If you've got a query drop by the Information Point.

Info Point Supervisor: Sorana Vieru

• Phone: 0117 331 8263
• Email:  ubu-infopoint@bristol.ac.uk

• I supervise the activity at the Info Point and Welcome Point, working alongside our dedicated student staff to make sure UBU is closer to you on campus. I manage general, membership and website queries, but also keep an eye on the sales and merchandise. I ensure that the Info Point runs smoothly, with our student staff receiving all the support they need, helping organise their shifts and seeing that we have all the information you need. Beginning this term I will also coordinate UBU's new skills exchange programme called TimeBank.

   

Finance & Administration

 

Accounts Manager: Lesley Denslow

• Phone: 0117 954 5871
• Email:  ubu-accounts@bristol.ac.uk

• I manage the day to day operations of the Accounts Office to ensure provision of a reliable accurate service to students & staff, good cash management and financial control. I also help ensure compliance with UBSU Financial Regulations and relevant external legal/regulatory requirements, deploying finance-related procedures across UBU as appropriate. I also assist the Head of Finance and Administration with production of Monthly Management Accounts and budget production/ management.

Cashier & Purchases: Helen Skuse

• Phone: 0117 954 5792
• Email:  ubu-accounts@bristol.ac.uk

• I take a lead on processing monies received into any area of UBU cash, cheques, online and electronic payments), ordering/paying out change and float requests. I also deal with electronic payments (for suppliers and student claims), Purchase Ledger, production of cheques (for suppliers and student claims), monthly account reconciliations/ statistics, petty cash claims, expense claims and queries raised with accounts.

Sales Ledger & Personnel: Sue White

• Phone: 0117 954 5869
• Email:  ubu-accounts@bristol.ac.uk

• I take a lead on Sales Ledger (invoices to external and internal parties who owe money to UBU), payment/reconciliation of petty cash claims and processing Sponsorship requests from Clubs/Societies. I also look after all paperwork for new staff (including student staff) and many staff administration aspects e.g. recording holiday and sickness leave. I also deal with expense claims and queries raised with Accounts (giving the benefit of her UBU experience of over 25 years).

Accounts Assistant: Tori Williams

• Phone: 0117 954 5892
• Email:  ubu-accounts@bristol.ac.uk

• I was a Modern Apprentice with UBU and now have a full-time position taking a lead on Purchase Ledger (supplier invoices and payments), Club/Society/RAG accounts, production of cheques (for suppliers and student claims) and transfers between accounts. I also deal with queries raised with accounts, change orders, float requests, electronic payments (for suppliers and student claims), petty cash claims and expense claims.

 

Marketing & Communications

 

Senior Marketing & Communications Officer: Antonia King

• Phone: 0117 954 5867
• Email:  antonia.king@bristol.ac.uk

• I head up the UBU Marketing & Communications team, which promotes Students' Union events, campaigns, workshops & special offers and constantly look for new ways to make it easier for students to bring their activities, concerns, & issues to the attention of the UBU team and the University of Bristol as a whole. I focus on overall strategy to ensure that all UBU departments communicate accurately & consistently with students, the University and local media. I also work closely with student media groups (Epigram, Burst, Blink & Helicon) and BAM Student Marketing, the agency that manages external advertising at the Students' Union. Please contact me with any general marketing or press-related queries. For external promotional opportunities (including Freshers), please contact BAM directly at 0845 1300 667 or hello@bristol.ac.uk.

Marketing & Communications Assistant: Emily Lindo

• Phone: 0117 954 5882
• Email: emily.lindo@bristol.ac.uk

• I look after UBU website updates and social media on a day-to-day basis and coordinate the fortnightly newsletter and the UBU News section of Epigram. I also work with other UBU teams and individual students to promote their events and campaigns. Please contact me with any marketing or social media requests.

Web & Graphic Designer: Reuben Whitehouse

• Phone: 0117 954 5882
• Email: reuben.whitehouse@bristol.ac.uk

• I am the behind-the-scenes genius of UBU online: I work on everything from individual page formatting to overall layout and appearance. I am also in charge of the Students' Union graphic design from BAR 100 posters to the annual Impact Report to Freshers T-shirts.

 

Room Bookings & Technical Support

 

Room Bookings Coordinator: Margaret Capener

• Phone: 0117 954 5868
• Email: ubu-roombookings@bristol.ac.uk

• As the longest serving member of staff I have various tasks but primarily I take bookings for the activity/meeting rooms here in the UBU from our Clubs, Societies and external clients. This can be in excess of 8000 slots per year so I am kept very busy. If you are looking for a room to hold an event then contact me.

Technical Manager: Andrew Williams

• Phone: 0117 954 5823
• Email: stapw@bristol.ac.uk

• I provide technical support and information to societies and clubs on events within the Union. I also facilitate UBU events i.e. Awards nights, AGM, Grad ball Fresher's parties etc. and co-ordinate Fresher's Fair, along with the Fresher's Board. I manage and service the Union Pool equipment hires department and manage the Winston and Lady Windsor Theatres. Along with Margaret Capener I maintain the up keep of all rooms. I also assist external clients on technical requirements and line Manage the STA department. I also work closely and assist the events team when needed.

 

Social & Events

 

Operations Manager: Brian Marsh

• Phone: 0117 954 5858
• Email: brian.marsh@bristol.ac.uk

• As the Venue and Events Operations Manager I am responsible for overseeing the UBU commercial services and events program such as the Anson Rooms live gigs, Bars, Catering, Cafe, Merchandising & UBU Events including Freshers Ball & Party and the Graduation Ball. It is my role to ensure that our services are financially viable and we offer a quality service and achieve the expected budgeted income. Any money we make goes back into the Union to help support student life.

Merchandise Coordinator: Leanne Bramall

• Phone: 0117 331 3536
• Email: leanne.bramall@bristol.ac.uk

• I am responsible for buying and selling all branded and non branded clothing, gift wear and stationary at the Students' Union, the Information Point on campus and online.

Events Coordinator: Nicky Butcher

• Phone: 0117 954 5830
• Email: nicky.butcher@bristol.ac.uk

• My name is Nicky. I am the events coodinator for the Union. I manage the gigs at the Anson Rooms as well as organise and run three key Union events over the year - The Freshers Party, Freshers Ball and Graduation event. I also programme and run some smaller events in the Unions bars including our regular comedy Stand Up Bristol. I also assist students/external parties with putting their events on at the Union.

Assistant Operation Manager (Bars): Louis Pierce

• Phone: 0117 331 3539
• Email: louis.pierce@bristol.ac.uk

• I am responsible for ensuring the smooth running of the bars in UBU on a day-to-day basis, and also for gigs, club and society events, Union events, birthday parties, festivals and, believe it or not, weddings!

Assistant Operation Manager (Coffee shop): Ali Suddaby

• Phone: 0117 331 3539
• Email: ali.suddaby@bristol.ac.uk

• My name is Ali. I am the Assistant Venue Operations Manager for the Union. Primarily I manage the Coffee shop in the UBU foyer, as well as operating a catering service throughout the building for all kind of events and meetings.